Executive Assistant Senior - HR Administration

UNC Health

UNC Health

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See open jobs at UNC Health.
Administration, People & HR
Morrisville, NC, USA
Posted on Tuesday, January 30, 2024

Job Description


Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Job Summary:

We are seeking a highly organized and resourceful Senior Executive Assistant to provide support to three Vice Presidents within Human Resources. This role will be a vital member of the HR team, playing a key role in managing calendars, coordinating meetings, preparing documents, and handling sensitive information with discretion and professionalism.

Description of Job Responsibilities:

Calendar Management:

• Manage and prioritize the schedules of three VPs

• Schedule and coordinate meetings, conferences, and travel arrangements.

• Anticipate and proactively address scheduling conflicts and unexpected changes.

Communication & Correspondence:

• Screen and manage incoming calls, emails and mail, filtering and distributing information.

• Draft and proofread professional correspondence, presentations and reports.

• Coordinate communication between the VPs and other HR Team members, and external stakeholders

Meeting and Event Management:

• Plan and coordinate HR meetings and events, managing logistics, catering, and AV requirements.

• Prepare meeting agendas and materials, ensuring clear and concise communication.

• Follow up on action items and minutes after meetings.

Project Support:

• Assist with various HR projects as assigned, including research, data analysis, and document preparation.

• Maintain files related to HR initiatives and programs.

• Manage travel expenses and reimbursements for the VP

General Administrative Support:

• Assist with budget development and monitoring, tracking expenses, analyzing reports and providing insights and ensure adherence to budget targets

• Order office supplies and equipment.

• Liaise with other departments and external vendors as needed.

• Maintain a professional and organized office environment

Other Information

Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
● Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: HR Administration

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $24.13 - $34.70 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This job is no longer accepting applications

See open jobs at UNC Health.