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Executive Assistant to Senior Vice President of Student Experience and Operations

Saint Augustine's University

Saint Augustine's University

This job is no longer accepting applications

See open jobs at Saint Augustine's University.See open jobs similar to "Executive Assistant to Senior Vice President of Student Experience and Operations" Triangle Region Job Board.
Administration, Operations
Posted on Mar 16, 2023

Posting Details

Posting Summary
Position Title Executive Assistant to Senior Vice President of Student Experience and Operations
Position Code STEG-ADMAST-N
Job Description
The Executive Assistant will provide high-level administrative and logistical support in a fast-paced environment to aid the Sr. Vice President in the Division of Student Experience and Operations (Sr. Vice President, SE&O). The incumbent will display exemplary professionalism and will exhibit an exceptional commitment to accuracy, detail, and follow-up. The incumbent will handle confidential information and exercise sound judgment and discretion. The Executive Assistant will report to the Sr. Vice President, SE&O and may provide support to other key personnel in the Division.

PRIMARY RESPONSBILITIES:
This position assists in the planning, evaluating, and coordination of projects and divisional plans. The Executive Assistant will provide high-level administrative and logistical support in a fast-paced environment to aid the Sr. Vice President, SE&O and the Division of Student Experience and Operations. Assists in the effective implementation of strategic planning, effectiveness, decision-making and execution of decisions in advancing the leadership agenda of the Sr. Vice President, SE&O and the University. The incumbent will display exemplary professionalism and will exhibit an exceptional commitment to accuracy, detail, and follow-up. The incumbent will handle confidential information and exercise sound judgment and discretion. The Executive Assistant will report to the Sr. Vice President, SE&O and may provide support to other key personnel in the Division.
  • Proactively manage an active and dynamic calendar of appointments. Ensures schedule is feasible and makes efficient use of direct report’s time by reading, researching, summarizing, and routing correspondence and documents.
  • Uses current office applications and technologies to create and edit a variety of presentations, reports, documents, and correspondence.
  • Schedules meetings with internal and external staff. Prepares agendas, coordinates participants/speakers, reserves conference rooms, performs set-up for videoconference and web-based meetings, and organizes pre-meeting materials. Tracks follow-up items for various meetings, projects, and tasks.
  • Performs and/or assists with budget monitoring to include development, tracking, forecasting needs, and reporting.
  • Reviews and evaluates data related to Division, provides reports for data, and submits data requests as necessary to appropriate departments.
  • Performs duties according to needs of functional area. Duties may include coordinating divisional events and activities, onboarding new staff, initiating purchase requisitions, and submitting invoices.
  • Manages specialized projects and performs complex duties as assigned.
  • May serve as a liaison to external vendor(s) or as a participant on internal committees.
  • Handles incoming/outgoing correspondence, including those of a confidential nature.
  • Answers incoming calls: researches and responds to inquiries; escalates and/or routes calls to appropriate personnel as necessary.
  • Maintains office supplies for the area. Orders specialized items as needed.
  • Responsible for confidential and time-sensitive material.
  • General administrative support and related duties as assigned.
  • Provide dynamic customer services to students.
  • Providing support and direction for the administrative function associated with the Division. This includes providing training to divisional administrative assistants, communicating and directing operational functions related to the Sr. Vice President, SE&O or division.
  • Hires and supervises student/para-professional staff assigned/hired. Coordinates the work of staff, performs evaluations, and ensures time is submitted on time.
  • Perform other duties as assigned.

Saint Augustine’s University (SAU), drawing on its rich legacy as an access institution, is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. SAU was established in 1867 in Raleigh, NC by the Episcopal Diocese of North Carolina. A four-year liberal arts university with an average enrollment of approximately 1,000, SAU sits on 105 lush acres just north of Downtown Raleigh, NC. The institution offers more than 20 undergraduate degrees and a Master of Public Administration (MPA) Program and is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).

Additional Information:

  • Employment is contingent upon a positive background check and proof of COVID-19 vaccination. Documentation of medical and religious exemptions will be accommodated.
  • Official transcript is required upon acceptance of the position.
Required Qualifications
1. Bachelor’s Degree from an accredited university and/or 4 years-experience as an Executive Assistant to executive-level leadership.
This position requires:
  • The ability to organize and prioritize work, demonstrate initiative and provide excellent customer service.
  • Excellent oral and written communication skills and proficiency in Microsoft office.
  • Possess the ability to work with confidential information, work as part of a team.
  • Work independent of direct supervision, or direct others as needed.
  • Highly developed interpersonal, analytic, and communication skills.
  • Ability to manage multiple projects simultaneously.
2. Supervisory experience.
3. Demonstrated leadership and managerial skills with analytical ability and experience with strategic planning process.
4. Must be able to maintain confidentiality and demonstrate knowledge and understanding of ethics in data collection and analysis.
5. Strong attention to detail is essential.
6. Demonstrated ability to plan, organize, coordinate and direct multiple projects and activities with varied deadlines; utilize sound judgement, be a strategic thinker and effective in moving strategic agendas; be politically savvy, and ensure the utmost discretion and confidentiality in all matters.
7. Ability to set priorities and work well with all levels of personnel.
8. Strong written and research skills with the proven ability to problem-solve.
9. Excellent interpersonal skills with ability to interact with diverse internal and external constituents.
Preferred Qualifications
Physical Demands
Salary
Posting Detail Information
Posting Number S214P
Job Type Staff
Number of Vacancies 1
Desired Start Date 04/10/2023
Job Open Date 03/15/2023
Job Close Date
Open Until Filled Yes
Special Instructions Summary
Advertising Summary
Quicklink for Posting https://staug.peopleadmin.com/postings/978

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe the attributes that will make you a strong candidate for this position

    (Open Ended Question)

  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. * Please describe in detail how your background and experience would be applicable for this position in a College/University setting

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume/ Curriculum Vitae (CV)
  2. Cover Letter
Optional Documents
  1. Unofficial Transcripts

This job is no longer accepting applications

See open jobs at Saint Augustine's University.See open jobs similar to "Executive Assistant to Senior Vice President of Student Experience and Operations" Triangle Region Job Board.
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